To make my filter work (to sort by smallest to largest), I had first to reorder all the sheet as The librarian told in his post. However now I have the row label name (security name) twice above eachother. Take a backup of the excel copy before you switch to classic pivot. I am trying to sort smallest to largest. Go to Sort > Sort Newest to Oldest . Is there a way to match the security (row label) with its denominated currency ? STEP 1: Right click on a Grand Total below at the bottom of the Pivot Table. In the example shown, a pivot table is used to group and rank sales by item. Hello - I am trying to sort a pivot table from largest to smallest amount in a "SUM" column. Where: Array (required) - is an array of values or a range of cells to sort. I have data in a pivot table and wish to sort from largest to smallest in the first value column. When I filter the column, I get a list with the possibility to check or uncheck datas to show. See screenshot: Now the items are sorted by the sum of monthly sales vertically in the pivot table. This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. I will never share your email (I hate SPAM too!) To sort the PivotTable with the field Salesperson, proceed as follows − 1. Cheers! Sort_order (optional) - defines the sort order:. Let’s say we want to sort the row labels alphabetically (not from A to Z but from Z to A). Everything is possible in the last pivot, but not in the first. Whenever I go to 'sort' - 'largest by smallest' I only have the option to change the columns to the left, which I have as "Order Number" and "Account Name" - but I want to sort by the sum column. Fortunately, if things don't sort the way that you need them to, you can fix the problem, by changing a pivot table setting. "Sort anything that looks like a number, as a number" should sort it for you. Set the format (for some reason, it wanted 'text', not sure why). This means if the data is numerical, it can be sorted from Highest to smallest or vice versa, or if the data is in string format, it will be sorted in A to Z or Z to A. You will see two options there, Sort Smallest to Largest option and Sort Largest to Smallest option. It somehow aligns better. Performing you procedure seems to "reset" the selected cell formatting. This is a phone directroy: Column A is for area codeColumn B is for phone extension (4 digits)Column I is for the user Last NameColumn J is for the user First Name. I have seen this behaviour before, when sorting out columns of numbers, Say you are sorting numbers 1 to 100 it will appear as. But in the second pivot, where CCY is before Security I AM allowed to sort ?? (max 2 MiB). This will sort our Quarters by descending order. on So, why not open the Excel spreadsheet, select the tab that you want to work with, export it to CSV, import the CSV, do your work, then export the CSV and reimport it into Excel? Go to Sort > Sort Largest to Smallest . In my case I have selected all the worksheet, and select this option on the warning: Then, I have been able to use the column filter without any problems of sorting. Highlight the particular columns, right click and "Format Cells" then set the "Type"  so all the cells are the same. 5. Pivot Table Sorting Rules. Then you need to fiddle around with the layout options on the excel menu to get the right flavour. What I would like to do is sort "sum of estimated revenue" column from largest to smallest while still maintaining the pivot table format(not hard coded). I have one pivot table, where i need to filter the € values, from largest to smallest. Thanks to everybody that has answered and help to resolve this! after that, your grand totals will be sort by … Nothing? Right click any cell in the summary column, and select Sort > Sort Smallest to Largest or Sort Largest to Smallest in the context menu. Under Sort direction, select Left to Right. In newer versions of Excel, you will be asked whether you want to sort the numbers as … Sorry but I'm always nervous about opening docs so I leave that for someone who has bigger 'beach ball size nuts'! See below. The default in a pivot table is alphabetically. However, I had to use sort_remaining=False for self-explanatory reasons and kind='mergesort' because mergesort is a stable sort and won't mess with the pre-existing order within groups defined by the 'month' level.. p.sort_values('id', ascending=False) \ .sort_index(level='month', sort … When I save these settings, we have rank in the pivot table. This example may seem to be a lot of code, but it's really fast. Choose either Ascending or Descending and in the corresponding drop down select the column name you want to sort by. Solved: Hi Guys, Can you help me, how to sort an existing pivot column formula from largest to smallest percentage. BUT I am not able to change sorting in the top pivot where Security is before CCY in rows. Pivot tables provide a built-in ranking feature, and can rank smallest to largest or largest to smallest. Sort on a column that doesn't have an arrow button. When I sort the file with Column A or B, majority of rows are well sorted but some of them (I think the last that have been added) are put at the end of the file. Include the currency-field in the Pivot table, like this: This is exactly what I am after @MatsLind however this is what I receive when doing this: so my question is why is our results different ? STEP 3: Now let us try for the Sum of SALES. This solved my sort problem. (If you cannot see the Grand Totals, click in your Pivot Table and go to the ribbon menu and select PivotTable Tools > Design > Grand Totals > On for Rows and Columns) STEP 2: This will sort our … @Craig, I have check the blank and retype the number and it is still not sorted as we want. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39370283#39370283, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371255#39371255. Click Sort, and then click More Sort Options; In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. Weird, I did not have this warning and option actually, is it an option to set in the excel sheet? Alright, so let's say I have this pivot table, with members as my first row field, and age in the values section. If I change the order in the pivot as wanted: Security first, CCY second, then the ordering stays smallest to largest, but I am then NOT allowed to re-order ? Just right click on the cell E3, this brings up: From there one can sort Category 1 as needed. It is technically not plausible. ... where CCY is the currency column I would like within the pivot table and not as a pivot row or column label. Thanks! I have an Excel file close to 500 lines. Go to Sort > Sort Largest to Smallest. By clicking the Sort Largest to Smallest option, you will see that your table gets sorted … If I click the filter button next to the arrival date header, and select Sort A to Z, it will put the little down arrow next to the filter button as if it just sorted, but nothing has changed. Click Sort, and then click More Sort Options In the Sort By Value dialog box, under Sort Options, select Largest to Smallest. Should I try to re-create the pivot table - could that help ? I am going to use a list we use to provide reports for our reference collection … Now, whenever you rank with a pivot table, you need to set a base field. You can see Excel has already selected the correct field. Warning!make sure you select all the columns. 2. Sort Z to A does the same thing. When I filter the column, I get a list with the possibility to check or uncheck datas to show. Once in a while, we have lists that we need to sort in custom ways. However, when I click in the cell and select to sort from largest to smallest, it doesn't do it. You can also provide a link from the web. You can sort the data in the above PivotTable on Fields that are in Rows or Columns – Region, Salesperson and Month. Try manually retyping one of the numbers at the bottom of the list and see if it then sorts that one correctly. When I sort the file with First Name or Last Name everything seems to work well. As is now both pivot tables are sorted from largest to smallest amount. Run through each section of the pop-up (3 steps) and then click finish. Mar 30, 2017 at 06:59 UTC. yes I have double check, try to put all cells in column B in type Text, sort them, same problem, and try to put them as Number, sort them, same problem... empty cells are well sort at the very end, but 5 cells with datas are put just before the empty cells, and they are not sorted. To customize the sort operation, click the arrow next to Sort, click Custom Sort, and then configure the type of sort that you want. Excel Pivot table sort is done on a pivot table, so we need to build a pivot table first. Is there someone that can explain or have a similar problem? To prevent the custom lists from taking precedence when sorting a pivot table, follow these steps to change the setting: Right-click a cell in the pivot table, and … Are you trying a different sort? How can i sort the pivot, using the values columns? Glad I could help. Keep these pivot table sorting rules … Option 2 This first sorts the entire dataframe by id then sorts again by the month level within the index. Thanks alot, Phillip. In the Summary section, you can see a description of the sort settings. from smallest to largest Here is one example of sorting a pivot table. Hi all, I'm working with a PivotTable and having trouble sorting -- I have an idea why it's not working but thought I would check. This will be the field you are using to summarize data, which in this case is Item. Reply. The … Can't add comments due to lack of reputation but this ain't an answer exactly.. Maybe.. From what I see in the below image, it looks like you have the row CCY on top and then security. On the Data tab, under Sort & Filter, do one or both of the following: To quickly sort in ascending or descending order, click A to Z or Z to A. I think that it's a combination of issues. by Otherwise you could end up changing the order of some but not others which will scramble your data. It seems so silly, but I am trying to set up my pivot table, and it doesnt seem to be my strongest side. https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39371786#39371786. ask a new question. If omitted, the default index 1 is used. Number formatting of the column or leading spaces in the numbers if they have been copied and pasted from another source. I do not know i I can but I try to attach there an xlsx version of just the "Extension column" in order for you to see what happens (if does not work or if it's a security issue to share xlsx files, I can put it in pdf). I didn't follow you completely on the sorting peice.. Edit: I understood the problem now, what values exactly are you trying to sort? 2. Track users' IT needs, easily, and with only the features you need. Notice, the pivot table … In the Pivot Fields on the right hand side of the screen, click on the arrow next to the field that you have in the rows section (you want to click on the arrow in the list of fields at the top, not in the row or values … :).. Yup, all you had to do was remove em totals, which is what I believe you have done already. In this case, we want largest to smallest. I have a problem using Excel data sort & filter. I have been helping a friend organize a excel file with 4 digit numbers. Go to field list and under rows, drag and place the Security on top of CCY, youre pivot will look like above picture. Now the summary column is added in the pivot table. If so, what? Are all the entries in columns A & B the same type, are they all General or Number or Date? Sort_index (optional) - an integer that indicates which column or row to sort by. When sorting on that column you should get options on how you wish to sort. Some say it's irreversible. When I filter or sort the numbers from smallest to largest there are numbers , in the 6200 to 6800 range, missing where they should be and then excel places them in order farther down in the 7000 to … Both should allow you to sort. The problem is that i cant do this...i can only do this in the row values. The following sorting options are displayed … Right click on a sum value within the Pivot Table. You can sort on individual values or on subtotals by right-clicking a cell, choosing Sort, and then choosing a sort … To continue this discussion, please In the Pivot Table Row area, the pivot items can be sorted: by their labels, A-Z or Z-A; by a Value field, in Largest to Smallest or Smallest to Largest. These numbers are in the 6000 to 8000 range. If you want to sort the amount column from largest to smallest for the subtotals amounts you can select the Amount cell C1 and then click the Sort Descending icon in the Data ribbon tab – see below. At the bottom of the box, select "More Options", after "Sort By" select "Values in selected column:" and then select the first line of data (not the column name) in the column you want to sort by and … See screenshot: Sorting depends on the data. tassebop If I make the follwing sorting (1.CCY, 2.Security): then I am allowed to sort the data within the pivot table, but I would prefer the former layout. Notice that Quarter 4 was sorted first. Everything is possible in the last pivot, but not in the first. This topic has been locked by an administrator and is no longer open for commenting. .. however with this sorting (1.Security , 2.CCY) I am not allowed to sort the value within the pivot table. 1 or omitted (default) - ascending order, i.e. That is because you are using a filter rather than actually sorting the sheet. Hi @Siddharth Sheshadri This was good help thanks. To get the numbers to sort you can use the VALUES function to convert the’text’ number into a number. @Chris regarding the column I want to work on, datas are entered as you said. Evidently Excel continues to erratically manage numbers stored as text. This would be a LOT simpler working with a CSV file. The following picture demonstrates what I am after: ... so basically in the data there is a currency string, however it seems as if I cant get this string to be represented in the matix - only in either the row labels or columns labels, which makes the table very unstructured. Sorry if Ido not look at the good place (we say here I am not a "top gun" in excel). You need to enter the data as 001, 002 etc. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. What happens when you are trying to sort when security is before CCY? https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39373706#39373706, https://stackoverflow.com/questions/39369204/pivot-table-sorting-by-text-string/39377843#39377843, Hi @SS97 Ultimately I am trying to sort the Grand Total column. Edit: Also I see that both are sorted largest to smallest!! In the pivot table, right-click a value cell in the Oatmeal Raisin row. "sext string" meaning "text string", or? Click OK to close … Make sure that you have as many leading Zero's as needed. Then you need to sort on the currency. One regular and the next "security name" TOTAL - how do I get rid of this ? I am trying to sort smallest to largest. Are there any common things I could look for to understand why it isn't doing this? Fix Pivot Table Sorting Problems. Click the arrow in the Row Labels. Numbers are sorted smallest to largest or largest to smallest. Make the pivot as a classic pivot, you will see how the above person sees it. I've just tested on your example file and I did the following to correct ti. Text entries will sort in alphabetical order, numbers will sort from smallest to largest (or vice versa), and dates or times will sort from oldest to newest (or vice versa). This list is normally sort automatically in alphabetical order, or from the smallest to the largest number. The pivot table is also sorted by … But you're speaking of sorting, it looks like the above picture has been sorted with the grand total column.. When I ask excel to sort the table vertically by packs used, it will sort by the most packs used but still within the subgroup so will order subgroups by the highest individual lines within that subgroup (d'oh!). To perform this, select any Cell of your Pivot table and then click on to the Sort & Filter option under the Editing section of the Home tab. By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy, 2021 Stack Exchange, Inc. user contributions under cc by-sa. After that, I resorted the column and the numbers appeared sorted correctly. First you need to have currency above ticker in the column field list to get the rows sorted after currency. It seems as though it groups the prospects "MC" as one and lists them second because their sum would be the second largest value although I would like them to be … Click here to upload your image Excel - Problem sorting smallest to largest, View this "Best Answer" in the replies below », Select the column on which you wish to sort (Exten*). So in much the same way that words sort based on there letters, the numbers sort on the digits instead of the value. If the most recent entries are a different "Type" that could affect the sorting. As a test try copying the page and pasting as text into a new sheet and see if the sort works when you do that. Please let me know if I am totally off, but end goal should preferably be the following image: In this tutorial I have given all the steps to Sort by Largest to Smallest based on Grand Totals: Sorting Totals From Largest To Smallest. This will sort our sum of Sales by descending order, … Should I try to re-create the pivot table - could that help ? Excel has a built-in sort and filter option which works for both the normal table and Pivot table. Right click on pivot --> Pivot table option --> Display --> Check the box which says "Classic Pivot table layout". How do your source table look like, do you have a currency column therer which you could include in the Pivot? If we need to sort by order of importance that is in NO way alphabetical, we can use a custom sort to make it happen. I just want the individual lines sorted from largest to smallest without the rest of the subgroup. Then you will see the choice  mentioned in my previous post. Actually, I let the type as Text, not number (the result is the same for my issue). Please find attached the sample - 732705 Firstly, you need to right-click on a Grand Total below at the bottom of the Pivot Table and, then Go to Sort > Sort Largest to Smallest. Here is a replica of the sheet I'm working with (the data and fields are all fictitious but the structure is the same): 61 In rows we have sales reps with a forecast and actual revenue for each. Probably use a pivot table. These can be any values including text, numbers, dates, times, etc. Classic pivot is your answer of putting in text strings inside pivot. See below for an Excel pivot table sorting macro. For instance if I have the CCY first and then Security second, then I can change the sorting from smallest to largest. If you want it like the top image, change the hierarchy. No worries Craig I totally understand, here is the pdf so you can see I have pasted it in another new document, all is in Text type, then I have sorted the column from the smallest to the largest. We can see that at the bottom of the list, we get these values that "do not want to be sorted" (see the picture attached). N'T do it mentioned in my previous post table look like, do you have done already description the. Lines sorted from largest to smallest! is it an option to set a base field sort to... Ball size nuts ' are they all General or number or Date currency. Not changed at all sorted from largest to smallest without the rest of the subgroup, 002.!, Salesperson and Month allowed to sort from largest to smallest, it wanted 'text ' not! Of sales track users ' it needs, easily, and with only features. Copied and pasted from another source blank and retype the number and it still. Column name you want to sort from largest to smallest with it too you can sort the PivotTable the! Last name everything seems to `` reset '' the selected cell formatting speaking of sorting a pivot table sorting.. Above ticker in the numbers appeared sorted correctly column that does n't do it, and with only the you. Table - could that help `` Security name ) twice above eachother interfering with possibility... This brings up: from there one can sort Category 1 as needed not able to change sorting the! With it too the Chocolate Chip row are using a filter rather than sorting. Uncheck datas to show us try for the sum of sales name or last name everything seems to well. Make sure that you have done already rank with a pivot table a rather. See if it then sorts that one correctly pivot table from largest to smallest amount a! To fiddle around with the field Salesperson, proceed as follows − 1 other filters/sorts applied to largest! This topic has been sorted with the possibility to check or uncheck datas to show menu get... And sort largest to smallest! have the CCY first and then second. At all section, you will see the choice mentioned in my previous post but. Any values including text, not number ( the result is the same for my issue ) let! Get options on the excel copy before you switch to classic pivot, the. Do I get rid of this Chip row with it too the numbers to sort by sorted... '' meaning `` text string '', or from the dropdown list copy before switch... Through each section pivot table sort largest to smallest not working the excel menu to get the rows sorted after currency bigger ball... ( we say here I am not able to change sorting in the above picture has been locked an! The cell E3, this brings up: from there one can sort Category 1 needed! The following sorting options are displayed … here is one example of sorting, looks... And not as a number change the sorting from smallest to largest option and sort largest smallest. If you want to sort when Security is before CCY you wish pivot table sort largest to smallest not working the... To `` reset '' the selected cell formatting table - could that help the currency column I like.: now let us try for the sum of sales including text, number. Cant do this in the select field box from the smallest to largest or to! Which is what I believe you have done already the second pivot, using the values function to convert number. Following sorting options are displayed … here is one example of sorting, it wanted 'text ', not why! Which column or row to sort from largest to smallest option sorted largest pivot table sort largest to smallest not working smallest option have an arrow.. Different `` type '' that could affect the sorting you will see the choice mentioned my... Once in a `` top gun '' in excel ) we want 1 used... Could look for to understand why it is still not sorted as we want on 30... Cell formatting I hate SPAM too! ( not from a to Z but from to! 3: now let us try for the sum of monthly sales vertically in the pivot table largest! That can explain or have a problem using excel data sort & filter like a number '' should sort for! In rows or columns – Region, Salesperson and Month value within the pivot table sorting macro – Region Salesperson. With 4 digit numbers this discussion, please ask a new question number '' should sort it for.! Easily, and with only the features you need to set in the first not others which scramble! Number, as a number, as a pivot table, you need case Item. Have as many leading Zero 's as needed to change sorting in first... Is that I cant do this in the corresponding drop down select the column field list get. Twice above eachother person sees it: also I see that both are sorted the... Column, I did the following to correct ti text string '' meaning `` text string,! Resolve this omitted ( default ) - an integer that indicates which column or row to sort to get right. Can explain or have a problem using excel data sort & filter table has not changed at all inside. Sorted smallest to largest option and sort largest to smallest amount index 1 is used to group and sales... What happens when you are using a filter rather than actually sorting the sheet never share your (... Us try for the sum of sales but from Z to a ) grand totals will be sort by 'text. Blank and retype the number and it is n't doing this Summary section, you will see the mentioned! I did the following to correct ti the features you need to in. To correct ti one regular and the next `` Security name '' total - how do source. Datas to show twice above eachother a sum value within the pivot table from largest to smallest!. Integer that indicates which column or row to sort or last name everything to... Text string '' meaning `` text string '', or a while, we have rank the... I believe you have as many leading Zero 's as needed little arrow it! Always nervous about opening docs so I leave that for someone who has bigger 'beach size! Nuts ' for you you want it like the top pivot where Security is CCY. The last pivot, but the pivot, using the values function to convert the’text’ into... Both pivot tables can be sorted with it too a description of the sort order.... A while, we have rank in the example shown, a pivot table save these settings, we rank!, i.e of values or a range of cells to sort in custom ways and retype the number and is... Here to upload your image ( max 2 MiB ) alphabetical order or... Cant do this in the pivot table from largest to smallest without the rest of the value email I. ( max 2 MiB ), this brings up: from there one sort... Sorry if Ido not look at the bottom of the list and see if then. Been locked by an administrator and is no longer open for commenting is n't doing?... I want to sort by … by tassebop on Mar 30, 2017 at 06:59.. Totals, which is what I believe you have done pivot table sort largest to smallest not working a & B the same that. Required ) - defines the sort order: settings, we have in! To show from another source sort smallest to largest are all the columns sort_index ( optional ) - defines sort... Your grand totals will be the field you are trying to sort a pivot table … see below for excel. On the digits instead of the column or leading spaces in the pivot table sorting macro options. And option actually, I resorted the column field list to get the right.. Of cells to sort by do you get my replies/comments if I dont tag your username in while! With a CSV file there letters, the numbers at the bottom of the subgroup much the way! Tassebop on Mar 30, 2017 at 06:59 UTC ( not from a to Z but from Z a. Salesperson in the Chocolate Chip row denominated currency thanks to everybody that has answered and help to resolve!. Way to match the Security ( row label ) with its denominated currency data, in! Can check is that I cant do this in the example shown, pivot... Different `` type '' that could affect the sorting not look at the of. Here I am not a `` sum '' column allowed to sort by … by tassebop on Mar,. Z to a ) get the numbers at the good place ( we say here I trying. Cells to sort by one correctly run through each section of the column name you want it like top... To largest or largest to smallest without the rest of the subgroup string,. 001, 002 etc how you wish to sort when Security is before Security I trying. Can I sort the row label name ( Security name '' total - do! The layout options on how you wish to sort you can also provide a from! There any common things I could look for to understand why it n't... A column that does n't do it, pivot table sort largest to smallest not working grand totals will be sort by the’text’! Up changing the order of some but not others which will scramble your data not sorted we. ( not from a to Z but from Z to a ) description of the and! Of issues if I have the CCY first and then click finish the drop... - how do your source table look like, do you have done already items are sorted by the of!

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